R/C FLIERS OF VENICE INC.
(A NOT-FOR-PROFIT CORPORATION)
(REVISED SEPTEMBER 2014)
ARTICLE I: OFFICES
The principal office shall be located in Venice, Florida. The Corporation may also have offices at other places, as the Board may determine.
The name of the Corporation shall be R/C FLIERS OF VENICE, INC. Its purpose shall be fostering a common interest in the construction and flying of R/C model aircraft.
The Corporation shall renew each year a charter from the AMA (Academy of Model Aeronautics).
ARTICLE II: MEMBERS
Membership in the Corporation (hereinafter called the Club) is obtained through application, payment of an initiation fee and Club dues, providing proof of active membership in the AMA or MAAC, and agreeing to abide by the rules of the Club. To maintain membership in the Club annual dues must be paid by the due date, any special assessments must be paid by the date established by the Board, and membership in the AMA or MAAC must be current. Annual dues must be paid by December 31st of each calendar year. The late fee for dues will be twenty dollars for every thirty day period overdue (or portion thereof) beginning on January 21st. Members who are removed or resign are not entitled to any rebates. A new member joining the Club after June 30th will pay one-half the current annual dues for the remainder of that calendar year.
There are two classes of membership:
- Regular membership: entitles the member to vote and enjoy all the privileges of the Club.
Junior membership: Under the age of 18 will have free membership for the first year. The following years will be half dues until the age of 18. Junior members cannot vote or hold office. The dues shall be one-half of the Regular membership fees. Junior members need not pay an initiation fee, when transitioning to Regular membership at age 19 the initiation fee will apply.
A member may be removed from the Club for demonstrating disregard for Club rules, for disruptive behavior, or for unsafe flying practices. The member is entitled to a hearing by the Board, which must decide if a removal vote is warranted. The Board will notify the membership of a pending removal vote, if applicable, with the membership given a minimum of twenty days notice of the removal vote date. Removal requires a two thirds majority vote of the total votes cast.
ARTICLE III: MEETINGS
- An Annual meeting of the members shall be held in December of each year to elect Officers and a Director. The newly elected Officers/Director will assume office at the end of the Annual meeting.
Board meetings will be held one week before each membership meeting or as determined by the President of the Club.
- Regular meetings of the membership shall be held monthly, excepting July and August. Special meetings may be called by the Board provided the members are given 20 days advance notice.
Meetings may be adjourned temporarily by the Chair. The Board shall determine when to resume the suspended meeting.
- Committee meetings may be held at any time convenient to the committee members.
ORDER OF MEETINGS:
- At all membership meetings the Chair shall be the President of the Club. If the President is absent, the Vice-President, the Treasurer, or the Secretary shall preside, in that order.
Meetings shall be conducted by parliamentary procedure. Robert's Rules of Order shall be used as a guide.
- The usual order of business at membership meetings shall be:
- Call to Order
- Pledge of Allegiance
- Chair’s opening comments
- Secretary’s Report
- Treasurer’s report
- Officer reports
- Director reports
- Committee reports
- Old business
- New business
ARTICLE IV: VOTING
- Each member in good standing is entitled to one vote.
No members may be nominated for any offices without their consent. Write-In voting is not applicable. Nominations will be closed at the end of the November membership meeting.
- A member who holds office may be a candidate for another office, if the member is elected to the new office, he must resign his former position. No member may run for two offices simultaneously.
All votes are to be counted by three members appointed by the Chair. Members, by motion, may include a fourth member to assist with the counting.
Motions require a simple majority for passage unless otherwise stated in this document. Election of Officers and Directors shall be decided by plurality using ballots authorized by the Board.
All votes require a quorum to be valid.
ARTICLE V: QUORUM
A quorum for a Board meeting is four Board members. A quorum for membership meetings is ten percent of the total membership at the time of the meeting.
ARTICLE VI: BOARD
The Board shall consist of the President, Vice-President, Treasurer, Secretary and three Directors. Each Board member shall have one vote.
The term for Officers shall be two years, starting at the annual membership meeting at which they were elected. The terms are to be staggered; the Vice-President and the Treasurer are to be elected at the annual meeting in December 2008 and every two years thereafter, the President and the Secretary at the annual meeting in December 2009 and every two years thereafter. Officers appointed to fill vacancies shall serve out the unexpired terms of their predecessors.
The terms for Directors shall be three years, starting at the annual membership meetings at which they were elected. The terms are to be staggered, with one Director being elected each year. Directors appointed to fill vacancies shall serve out the unexpired terms of their predecessor.
Duties of Officers: The Officers are responsible for the operation of the Club and have the authority to make decisions in line with their specific duties. Their specific duties are:
President: The President shall be the primary executive officer of the Club and shall supervise and control the day-to-day affairs of the Club. The President shall preside at all meetings of the membership. The President may sign all instruments on behalf of the club.
Vice-President: During the absence or disability of the President of the club, the Vice-President shall have all the powers and functions of the President. The Vice-President shall become the President if the President is unable to fulfill the Office, unless the Vice-President declines the Office. The new President must come from the existing Board, if a majority of the Board is unable to agree on a President, a special election for President must be held within thirty days, with all members eligible to file a statement of candidacy for the Office of President.
Treasurer: The Treasurer shall have custody of, and be responsible for, all the funds and securities of the Club. The Treasurer shall collect all monies due the Club. The Treasurer shall keep a record of the names and addresses of all members, and their dues and AMA status. The requirement of keeping membership records may be waived by the President, who may choose to perform this function or designate another Board member to do so. The Treasurer may sign instruments regarding Bank transactions on behalf of the Club.
Secretary: The Secretary shall keep the minutes of all membership and Board meetings. The Secretary shall have custody of the Corporate Seal, documents and correspondence, and shall maintain the Club files. The Secretary may sign instruments on behalf of the Club.
Directors: The Directors shall work with the Officers on all Club matters and participate in all votes that come before the Board.
ARTICLE VII: REMOVAL OF OFFICERS AND DIRECTORS
Officers and Directors may be removed for due cause. The recommendation for removal must be made by a majority of the Board. The membership must be notified at least twenty days in advance of the meeting at which the motion for removal is to be made. Removal requires a two thirds majority vote of the votes cast. The membership may establish an attendance requirement for a Board member to retain his/her position.
ARTICLE VIII: BUDGETS, ASSESSMENTS, AUDITS.
The Board shall create a budget for each fiscal year (November 1st through October 31st) to include setting the initiation fee and the membership dues for the next calendar year. The budget shall be introduced at the October meeting, published in the October Scramble Sheet, and then presented at the November meeting for membership approval.
The Board may establish a special assessment, which must be approved by the membership. Two thirds of the votes cast are required for approval.
The President shall appoint a committee to audit club finances at the end of each fiscal year. The audit will cover the past fiscal year with the report given to the members not later than the annual membership meeting.
ARTICLE IX: FIELD SECURITY & FLIGHT SAFETY RULES
Safety and Security Rules shall be formulated by the Board. The Safety Rules must be as strict as the AMA Safety Code.
ARTICLE X: ACANCIES
Vacancies on the Board shall be filled promptly. The President shall appoint members as needed to fill the unexpired term(s). Appointments by the President must be approved by a majority vote of the Board. If the Board is reduced to fewer than four members a special election must be held within thirty days to ensure the necessary quorum for the Board to function.
ARTICLE XI: RESIGNATIONS
Resignations of Officers or Directors will be made in writing to the Secretary or the President of the Club; a verbal resignation made to the President or the Secretary shall be considered the same as a written resignation. Resignations are effective when received by the President or the Secretary.
ARTICLE XII: CHANGING THE BY-LAWS
By-Law changes may be sought once per calendar year. The proposed change(s) must be in writing, with all members given a copy of the proposed By-Laws. The proposed change(s) shall be explained and attached to the copy sent to the member, and published in the next issue of the Scramble Sheet. The vote on the change(s) will be by special ballot mailed to each member. A two thirds majority of the votes cast shall carry the change motion.
No By-Law change may be made that is in conflict with the Articles of Incorporation or the Laws of the State of Florida.
ARTICLE XIII: INSURANCE
The Club shall maintain the standard liability policy offered by AMA, which provides liability coverage for the Club and Sarasota County. Coverage shall be the maximum offered by the AMA. Proof of this coverage shall be sent to Sarasota County Risk Management annually.
ARTICLE XIV: MISCELLANEOUS
A non-budgeted expenditure up to $3000 requires Board approval. A non-budgeted expenditure of $3001 or more requires Board and membership approval. A simple majority vote by the Board and the membership shall suffice. Funds must be available for any non-budgeted expenditure before approval is sought.
The Club newsletter shall be the official instrument for distributing information to the membership. The newsletter shall be available to the membership on the Club website and at the Flying Field.
The following four amendments to the By-Laws were approved by the Board on March 3, 2010
Approved by membership vote at the March 10, 2010 meeting.
Article III. MEETINGS
Adds June as a non-meeting month at the discretion of the President.
Article IV. VOTING
Allows for election by a motion for acclamation by the membership if all candidates are unopposed.
Article VIII. BUDGETS. AUDITS
Replaces wording on audits to “one or more members”, instead of “committee”.
Article XIII. INSURANCE
Adds “Business Auto Liability” Policy as required insurance in accordance with the Lease requirements with Sarasota County.